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Project Assistant

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About the role

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Project Assistant
This is an exciting opportunity to work within a fast paced, busy environment for a leading global provider of outsourced development services to the pharmaceutical, biotechnology and medical device industries. To provide support to ILPOR project managers in the effective conduct of assigned projects.
 
Overview of the Role
  • Recognize, exemplify and adhere to ICON's values which centers around our commitment to People, Clients and Performance.
  • As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.
  • Travel (approximately 0%) domestic and/or international.
  • Serves as a resource for internal ILPOR personnel on projects and for department-specific needs.
  • Serves as a resource for outside vendors, as needed, to obtain materials and services for projects.
  • Formats documents and presentations (including, but not limited to, proposals, bid  defense materials, PowerPoint presentations, training materials, protocols, IRS materials, questionnaires and CRF's, study newsletters, reports, manuscripts, posters for scientific meetings, etc.)
  • Edits and proofreads documents (Preferred).
  • Files study documents (Trial Master File).
  • Provides administrative support for studies and ProjecVClinical managers (including, but not limited to, expense reports, P-cards, check requests, travel arrangements, etc.)
  • Schedules study meetings, both internal and external. May include teleconferences, LiveWeb meetings, and in-office meetings. Provide logistics for in-office meetings (e.g., AV equipment, food and beverage, etc.)
  • Takes notes at meetings, prepares and distributes minutes from meetings.
  • Attends regular study meetings and departmental meetings, as appropriate.
  • Provides support for budget tracking (Preferred).
  • Updates CTMS database.
  • Shares knowledge and provides training for fellow project assistants and others in the department. (Preferred).
  • Follows departmental and corporate policies and procedures (SOP's).
  • Undertakes other reasonably related duties as may be assigned from time to time.
 
Role Requirements
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Intermediate skills in MS word required; advanced skills and/or certification preferred.
  • Intermediate skills with one or more of these applications is required: MS Excel, PowerPoint, Visio, Project, Publisher or reference management software (EndNote). Advanced skills and/or certification are preferred.
  • US/LATAM/CAN: Prior relevant experience.
  • EU/APAC: Prior relevant experience.
  • CHARACTERISTICS
  • Professional written.and oral skills.
  • Able to understand and follow oral instructions.
  • Strong spelling, grammar, and proofreading skills. (Preferred)
  • Works effectively in a complex  business environment  including remote staff, subcontractors  and external collaborators.
  • Works in collaboration with internal and external colleagues to meet project objectives, timelines, and budgets.
  • Takes responsibility for project tasks and sees them through to successful completion.
  • Continues education via professional development activities to enhance own professional growth. (Preferred)
  • Able to determine the multiple tasks involved in a project or assignment and prioritize their completion.
  • Able to adapt to changes in deadlines and changes in the nature of assignments.
  • Makes appropriate use of available technology and tools in seeking and implementing solutions. (Preferred).
  • Works well with other individuals and departments to solve problems.
  • Anticipates  problems  before  they  occur,  and  seeks  and  implements  standard  and  alternative solutions. (Preferred).
  • Demonstrates resourcefulness; promotes the development of new ideas and solutions. (Preferred)
 
Benefits of Working in ICON
 
Other than working with a great team of smart and energetic people, we also offer a very competitive benefits package.  This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.
 
We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.   
 
What’s Next?
 
Following your application you will be contacted by one of our dedicated recruiters and if successful we will be able to provide you with more details about this opportunity.
 
ICON is an equal opportunity employer - M/F/D/V and committed to providing a workplace free of any discrimination or harassment.
 
 
ICON is an equal opportunity employer - Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment.
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