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- Hold regular interlock meetings with relevant Regional VP/Directors to ensure high level of internal customer happiness.
- Meet with regional direct reports to ensure great communication, management support and staff mentoring.
- Ensure the purchasing procedure is followed throughout the company.
- Develop the strategy for procuring goods and services for the regional businesses and negotiate the best value deals in co-operation with the Procurement team.
- Ensure the Administration Department aligns with ICON systems/ SOP's.
- Monitor use of ICON’s help-desk system, Facilities Online, in the regional businesses. Ensure compliance with department metrics.
- Train and assist where necessary other Office Managers within regional businesses ensuring compliance with company SOP's.
- Maintain positive strong working relationships with the wider business.
- Actively identify and implement process improvements initiatives as appropriate.
- Ensure all necessary training is provided to your team to improve their job performances.
- Keep senior management informed of regional business issues/project status.
- Maintain confidentiality of management information as appropriate.
- Manage the annual facilities department operational and Capex budgets.
- Manage the company car fleets as required.
- Maintenance of company insurances for the regional businesses.
- Previous experience in a relevant regional Facilities Management role. With experience across the wider EMEA region necessary and experience within APAC desirable.
- Strong people leader with experience with remote people management.
- Working knowledge of Health & safety workplace guidelines.
- Strong vendor management experience.
- Ability to influence and communicate ICON’s requirements and secure the best deals for ICON.
- Excellent organization/communication skills, both written & oral.
- A strong background in all aspects of facilities and administration.
- Experience within budget preparation and management.
- Experience and knowledge in real estate office fit outs and office relocations.
- Bachelor’s Degree or local equivalent preferred but not essential
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Location
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