JUMP TO CONTENT

Training Coordinator - Temporary Roles - 1year

007553_2

About the role

This vacancy has now expired. Please click here to view live vacancies.

Training Coordinator

1. PURPOSE OF THE JOB:

• . To provide support to the Corporate Training and Development Department including CTD management and corporate activities undertaken by the department in accordance with ICON SOPs/WPs/policies and applicable laws and regulations.


2. JOB FUNCTIONS/RESPONSIBILITIES:

*  Coordinate instructor-led (ILT) training courses including but not limited to:
o Prepare course materials in appropriate manner
o Prepare name tags/cards, when necessary
o Schedule courses
o Enter training event information into iLearn
o Issuing alerts to affected departments regarding impending training events
o Schedule and preparing training/meeting rooms including ordering equipment, stationery supplies, food supplies and setting up the rooms, etc.; liaising with IT and Administration departments as necessary
o Communicate event details to training facilitator(s), instructor(s), department management, other departments such as IT and Administration as necessary
o Provide support during training events as needed including ordering additional supplies, handling issues during events, etc.
o Ensure training/meeting room cleanup and gathering surplus materials upon end of training event as needed
o Issue and compile results from course evaluation forms, when requested
o Maintain training room calendars, where appropriate
 This includes support for ILT events conducted by external vendors to the extent necessary for the event.


*  Provide administrative support for iLearn electronic documentation of training including but not limited to:
o Scheduling ILT events in iLearn
o Assisting facilitator(s) with managing registrants to ILT events
o Producing roster reports for facilitator(s) and non-CTD instructors as necessary
 Entering completion status into iLearn for ILT events
*  Maintain ILT training event schedule/calendar
*  Provide available course materials for self-paced learning events to ICON staff as necessary (e.g., books, videos).

*  Provide support for external and internal audits and/or client requests for training documentation on study staff including preparation of employee reports (training history; registrations, learning plan when requested) and provision of scanned or actual paper files, when necessary. This may include assisting in procuring updated CVs from departments responsible for maintaining CVs, when necessary.

*  Coordinate CTD new hire departmental induction activities for new CTD employees.

*  Maintain regular contact with CTD team, customers and suppliers to ensure information is effectively communicated.

*  Inform Manager/senior CTD management of department and training issues, project status including activities and timelines, etc.

 Maintain CTD eRooms and MyICON page, where assigned.
 Complete departmental projects as assigned in accordance with instructions and specified timelines.

 Maintain departmental files
 Coordinate the procurement, distribution, return and tracking of reference materials including library materials. This includes maintaining published library lending list.

 Assist with new hire orientation activities for new ICON employees.
 Maintain paper training record files, as necessary.

 Generate and distribute monthly department status reports, including metrics reports.

 Perform additional activities and responsibilities related to the job role and support of CTD activities as assigned.


3. QUALIFICATIONS/EXPERIENCE REQUIRED:

 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

*  Appropriate academic qualifications and/or relevant experience.
*  Well-developed interpersonal and communication skills (oral and written).

*  High level of proficiency in keyboard and general software use including the following MS Office applications: Excel, Powerpoint and Word.

 Familiarity with standard office equipment (copiers/scanners, telefaxes, courier shipping systems).

 High level of organisational skills, attention to detail and accuracy in work completion.

*  Ability to travel domestically and internationally as necessary and not expected to exceed 10%.


Benefits of Working in ICON
Other than working with a great team of smart and energetic people, we also offer a very competitive salary and benefits package that includes an excellent pension scheme, private health care, life assurance and staff recognition schemes. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.

We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.

What’s Next
Following your application you will be contacted by one of our dedicated recruiters and if successful we will be able to provide you with more details about this opportunity.
ICON is an equal opportunity employer - M/F/D/V and committed to providing a workplace free of any discrimination or harassment.

List #1

Day in the life

Female scientist with microscope
What is Real World Evidence?

Teaser label

Industry

Content type

Blogs

Publish date

07/21/2025

Summary

What is Real World Evidence? Understanding its Role in Clinical Research Real World Evidence (RWE) is a term increasingly being used within the healthcare and pharmaceutical industries, shaping cr

Teaser label

Discover what Real World Evidence (RWE) is, and how it’s transforming clinical research.

Read more
Two medics at ICON clinical research clinic
The Strategic Role of Site Selection and Activation in Clinical Trials

Teaser label

Industry

Content type

Blogs

Publish date

07/07/2025

Summary

Precision at the Outset: The Strategic Role of Site Selection and Activation in Clinical Trials The success of any clinical trial begins well before the first patient is enrolled. Behind every sit

Teaser label

Explore the critical role of site selection and activation in clinical trials.

Read more
3 x Digital padlocks
The Role of Cybersecurity in Clinical Data Management

Teaser label

Industry

Content type

Blogs

Publish date

07/04/2025

Summary

Cybersecurity in Clinical Data Management In clinical research, data is both a vital asset and a significant responsibility. As trials become increasingly digitised and decentralised, the protectio

Teaser label

Learn about the critical role cybersecurity plays in an increasingly digital research environment.

Read more
View all

Similar jobs at ICON

Investigator Payment Associate

Salary

Location

India, Chennai

Department

Full Service - Corporate Support

Location

Chennai

Remote Working

Office Based

Business Area

ICON Full Service & Corporate Support

Job Categories

Accounting & Finance

Job Type

Permanent

Description

We are currently seeking an Investigator Payment Associate to join our diverse and dynamic team. As an Investigator Payment Associate at ICON, you will play a crucial role in facilitating investigator

Reference

JR132227

Expiry date

01/01/0001

Puja Jaiswal

Author

Puja Jaiswal
Read more Shortlist Save this role
Project Manager II EDS

Salary

Location

Netherlands, Assen

Department

Full Service - Early Clinical and Bioanalytical Solutions

Location

Assen

Remote Working

Office Based

Business Area

ICON Full Service & Corporate Support

Job Categories

Program Management

Job Type

Permanent

Description

Over ICON Bij ICON zijn het onze mensen die ons onderscheiden. Onze diverse teams stellen ons in staat om een betere partner te zijn voor onze klanten en helpen ons onze missie te vervullen: het verbe

Reference

JR130792

Expiry date

01/01/0001

Jakob Schonberger Read more Shortlist Save this role
Principal CRA

Salary

Location

China

Department

Clinical Monitoring

Location

China

Remote Working

Home-Based

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

As a (job title) you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.

Reference

2025-120306

Expiry date

01/01/0001

Jessica Zhong

Author

Jessica Zhong
Read more Shortlist Save this role
Clinical Study Administrator

Salary

Location

Taiwan

Department

Clinical Monitoring

Location

Taiwan

Remote Working

Office Based

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

As a Clinical Study Associate you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.Job Title: Clinical Study AdministratorWor

Reference

2025-120974

Expiry date

01/01/0001

Sandy Tang

Author

Sandy Tang
Sandy Tang

Author

Sandy Tang
Read more Shortlist Save this role
Study Start-Up Specialist

Salary

Location

Taipei

Department

Study Start Up

Location

Taipei

Remote Working

Office Based

Remote

Business Area

ICON Strategic Solutions

Job Categories

Study Start Up

Job Type

Permanent

Description

As a (Senior) SSU Specialist you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.Working location: Taipei, sponsor office, f

Reference

2025-120966

Expiry date

01/01/0001

Sandy Tang

Author

Sandy Tang
Sandy Tang

Author

Sandy Tang
Read more Shortlist Save this role
Medical Research Associate

Salary

Location

US, Salt Lake City (PRA)

Department

Full Service - Early Clinical and Bioanalytical Solutions

Location

Salt Lake City

Remote Working

Office Based

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinic

Job Type

Permanent

Description

Full-time Medical Research Associate - Onsite position in Salt Lake CityFT Hours: available at least 5 full days a week 6am - 7pm (only to be scheduled 40 hours within that window, but occasionally el

Reference

JR132714

Expiry date

01/01/0001

Kris Costello

Author

Kris Costello
Read more Shortlist Save this role
View Jobs

Browse popular job categories below or search all jobs above