Training Coordinator - Temporary Roles - 1year
About the role
This vacancy has now expired. Please click here to view live vacancies.
1. PURPOSE OF THE JOB:
• . To provide support to the Corporate Training and Development Department including CTD management and corporate activities undertaken by the department in accordance with ICON SOPs/WPs/policies and applicable laws and regulations.
2. JOB FUNCTIONS/RESPONSIBILITIES:
* Coordinate instructor-led (ILT) training courses including but not limited to:
o Prepare course materials in appropriate manner
o Prepare name tags/cards, when necessary
o Schedule courses
o Enter training event information into iLearn
o Issuing alerts to affected departments regarding impending training events
o Schedule and preparing training/meeting rooms including ordering equipment, stationery supplies, food supplies and setting up the rooms, etc.; liaising with IT and Administration departments as necessary
o Communicate event details to training facilitator(s), instructor(s), department management, other departments such as IT and Administration as necessary
o Provide support during training events as needed including ordering additional supplies, handling issues during events, etc.
o Ensure training/meeting room cleanup and gathering surplus materials upon end of training event as needed
o Issue and compile results from course evaluation forms, when requested
o Maintain training room calendars, where appropriate
This includes support for ILT events conducted by external vendors to the extent necessary for the event.
* Provide administrative support for iLearn electronic documentation of training including but not limited to:
o Scheduling ILT events in iLearn
o Assisting facilitator(s) with managing registrants to ILT events
o Producing roster reports for facilitator(s) and non-CTD instructors as necessary
Entering completion status into iLearn for ILT events
* Maintain ILT training event schedule/calendar
* Provide available course materials for self-paced learning events to ICON staff as necessary (e.g., books, videos).
* Provide support for external and internal audits and/or client requests for training documentation on study staff including preparation of employee reports (training history; registrations, learning plan when requested) and provision of scanned or actual paper files, when necessary. This may include assisting in procuring updated CVs from departments responsible for maintaining CVs, when necessary.
* Coordinate CTD new hire departmental induction activities for new CTD employees.
* Maintain regular contact with CTD team, customers and suppliers to ensure information is effectively communicated.
* Inform Manager/senior CTD management of department and training issues, project status including activities and timelines, etc.
Maintain CTD eRooms and MyICON page, where assigned.
Complete departmental projects as assigned in accordance with instructions and specified timelines.
Maintain departmental files
Coordinate the procurement, distribution, return and tracking of reference materials including library materials. This includes maintaining published library lending list.
Assist with new hire orientation activities for new ICON employees.
Maintain paper training record files, as necessary.
Generate and distribute monthly department status reports, including metrics reports.
Perform additional activities and responsibilities related to the job role and support of CTD activities as assigned.
3. QUALIFICATIONS/EXPERIENCE REQUIRED:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Appropriate academic qualifications and/or relevant experience.
* Well-developed interpersonal and communication skills (oral and written).
* High level of proficiency in keyboard and general software use including the following MS Office applications: Excel, Powerpoint and Word.
Familiarity with standard office equipment (copiers/scanners, telefaxes, courier shipping systems).
High level of organisational skills, attention to detail and accuracy in work completion.
* Ability to travel domestically and internationally as necessary and not expected to exceed 10%.
Benefits of Working in ICON
Other than working with a great team of smart and energetic people, we also offer a very competitive salary and benefits package that includes an excellent pension scheme, private health care, life assurance and staff recognition schemes. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.
We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.
What’s Next
Following your application you will be contacted by one of our dedicated recruiters and if successful we will be able to provide you with more details about this opportunity.
ICON is an equal opportunity employer - M/F/D/V and committed to providing a workplace free of any discrimination or harassment.
Impactful work. Meaningful careers. Quality rewards.
At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential. See all locations Learn more about Our Culture at ICON
Day in the life
.png)
Teaser label
IndustryContent type
BlogsPublish date
06/06/2025
Summary
Building Connections that Drive Progress In an industry where collaboration is critical to advancing science and improving patient outcomes, networking is more than a professional courtesy - it’s
.png)
Teaser label
IndustryContent type
BlogsPublish date
05/29/2025
Summary
Blood Cancer Day Blood Cancer Day is a powerful reminder of the millions of individuals and families whose lives are affected by hematological malignancies every year. These diseases are complex,
.png)
Teaser label
IndustryContent type
BlogsPublish date
05/22/2025
Summary
World Schizophrenia Awareness Day 2025 Every year on 24 May, World Schizophrenia Awareness Day offers a vital opportunity to raise awareness, dismantle stigma, and celebrate the strength of individ
Similar jobs at ICON
Salary
Location
Warsaw
Department
Clinical Operations Roles
Location
Warsaw
Remote Working
Office Based
Business Area
ICON Strategic Solutions
Job Categories
Clinical Trial Support
Job Type
Permanent
Description
As a CTA you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.
Reference
2025-119946
Expiry date
01/01/0001
Salary
Location
Ireland, Dublin
Department
Full Service - Development & Commercialisation Solutions
Location
Dublin
Business Area
ICON Full Service & Corporate Support
Job Categories
Clinical Supplies
Job Type
Permanent
Description
Job Title: Clinical Sample Processor I - Ireland, Dublin - Office BasedAt ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us t
Reference
JR130577
Expiry date
01/01/0001
Author
James SmithAuthor
James SmithSalary
Location
India, Chennai
Department
Full Service - Development & Commercialisation Solutions
Location
Chennai
Trivandrum
Business Area
ICON Full Service & Corporate Support
Job Categories
Medical Imaging
Job Type
Permanent
Description
We are currently seeking an Imaging Support Specialist to join our diverse and dynamic team. As an Imaging Support Specialist at ICON, you will play a vital role in providing technical support and ass
Reference
JR130803
Expiry date
01/01/0001
Author
Sunidhi SinhaAuthor
Sunidhi SinhaSalary
Location
Los Angeles
Department
Clinical Monitoring
Location
Los Angeles
Remote Working
Remote
Business Area
ICON Strategic Solutions
Job Categories
Clinical Monitoring
Job Type
Permanent
Description
As a Clinical Research Associate you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.
Reference
2025-119981
Expiry date
01/01/0001
Author
Monica HawkinsAuthor
Monica HawkinsSalary
Location
Poland, Warsaw
Location
Warsaw
Business Area
ICON Full Service & Corporate Support
Job Categories
Clinical Research Site Services
Job Type
Contractor
Description
We are currently seeking a Clinical Research Coordinator to join our diverse and dynamic team. As the Clinical Research Coordinator at ICON, you will play a crucial role in supporting project initiati
Reference
JR129779
Expiry date
01/01/0001
Author
Jacek JaworskiAuthor
Jacek JaworskiSalary
Location
US, San Antonio, TX, IDS
Location
San Antonio
Business Area
ICON Full Service & Corporate Support
Job Categories
Early Phase Services
Job Type
Permanent
Description
We are currently seeking a Research Assistant to join our diverse and dynamic team. As a Research Assistant at ICON, you will support the design, execution, and management of clinical trials and resea
Reference
JR129317
Expiry date
01/01/0001
Author
Stephanie CurranAuthor
Stephanie Curran