JUMP TO CONTENT

Training Coordinator - Temporary Roles - 1year

007553_2

About the role

This vacancy has now expired. Please click here to view live vacancies.

Training Coordinator

1. PURPOSE OF THE JOB:

• . To provide support to the Corporate Training and Development Department including CTD management and corporate activities undertaken by the department in accordance with ICON SOPs/WPs/policies and applicable laws and regulations.


2. JOB FUNCTIONS/RESPONSIBILITIES:

*  Coordinate instructor-led (ILT) training courses including but not limited to:
o Prepare course materials in appropriate manner
o Prepare name tags/cards, when necessary
o Schedule courses
o Enter training event information into iLearn
o Issuing alerts to affected departments regarding impending training events
o Schedule and preparing training/meeting rooms including ordering equipment, stationery supplies, food supplies and setting up the rooms, etc.; liaising with IT and Administration departments as necessary
o Communicate event details to training facilitator(s), instructor(s), department management, other departments such as IT and Administration as necessary
o Provide support during training events as needed including ordering additional supplies, handling issues during events, etc.
o Ensure training/meeting room cleanup and gathering surplus materials upon end of training event as needed
o Issue and compile results from course evaluation forms, when requested
o Maintain training room calendars, where appropriate
 This includes support for ILT events conducted by external vendors to the extent necessary for the event.


*  Provide administrative support for iLearn electronic documentation of training including but not limited to:
o Scheduling ILT events in iLearn
o Assisting facilitator(s) with managing registrants to ILT events
o Producing roster reports for facilitator(s) and non-CTD instructors as necessary
 Entering completion status into iLearn for ILT events
*  Maintain ILT training event schedule/calendar
*  Provide available course materials for self-paced learning events to ICON staff as necessary (e.g., books, videos).

*  Provide support for external and internal audits and/or client requests for training documentation on study staff including preparation of employee reports (training history; registrations, learning plan when requested) and provision of scanned or actual paper files, when necessary. This may include assisting in procuring updated CVs from departments responsible for maintaining CVs, when necessary.

*  Coordinate CTD new hire departmental induction activities for new CTD employees.

*  Maintain regular contact with CTD team, customers and suppliers to ensure information is effectively communicated.

*  Inform Manager/senior CTD management of department and training issues, project status including activities and timelines, etc.

 Maintain CTD eRooms and MyICON page, where assigned.
 Complete departmental projects as assigned in accordance with instructions and specified timelines.

 Maintain departmental files
 Coordinate the procurement, distribution, return and tracking of reference materials including library materials. This includes maintaining published library lending list.

 Assist with new hire orientation activities for new ICON employees.
 Maintain paper training record files, as necessary.

 Generate and distribute monthly department status reports, including metrics reports.

 Perform additional activities and responsibilities related to the job role and support of CTD activities as assigned.


3. QUALIFICATIONS/EXPERIENCE REQUIRED:

 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

*  Appropriate academic qualifications and/or relevant experience.
*  Well-developed interpersonal and communication skills (oral and written).

*  High level of proficiency in keyboard and general software use including the following MS Office applications: Excel, Powerpoint and Word.

 Familiarity with standard office equipment (copiers/scanners, telefaxes, courier shipping systems).

 High level of organisational skills, attention to detail and accuracy in work completion.

*  Ability to travel domestically and internationally as necessary and not expected to exceed 10%.


Benefits of Working in ICON
Other than working with a great team of smart and energetic people, we also offer a very competitive salary and benefits package that includes an excellent pension scheme, private health care, life assurance and staff recognition schemes. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.

We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.

What’s Next
Following your application you will be contacted by one of our dedicated recruiters and if successful we will be able to provide you with more details about this opportunity.
ICON is an equal opportunity employer - M/F/D/V and committed to providing a workplace free of any discrimination or harassment.

List #1

Day in the life

People talking in a meeting
Networking Strategies in Clinical Research

Teaser label

Industry

Content type

Blogs

Publish date

06/06/2025

Summary

Building Connections that Drive Progress In an industry where collaboration is critical to advancing science and improving patient outcomes, networking is more than a professional courtesy - it’s

Teaser label

Discover how strategic networking can strengthen collaboration, and support your clinical research career journey.

Read more
Blood cancer cells
Blood Cancer Day - Raising Awareness and Driving Change

Teaser label

Industry

Content type

Blogs

Publish date

05/29/2025

Summary

Blood Cancer Day Blood Cancer Day is a powerful reminder of the millions of individuals and families whose lives are affected by hematological malignancies every year. These diseases are complex,

Teaser label

Learn how clinical research is transforming the future for those affected by hematological cancers.

Read more
Silver ribbon
Recognising World Schizophrenia Day through Research and Compassion

Teaser label

Industry

Content type

Blogs

Publish date

05/22/2025

Summary

World Schizophrenia Awareness Day 2025 Every year on 24 May, World Schizophrenia Awareness Day offers a vital opportunity to raise awareness, dismantle stigma, and celebrate the strength of individ

Teaser label

Explore how ICON is advancing schizophrenia research and addressing stigma through clinical innovation.

Read more
View all

Similar jobs at ICON

CTA

Salary

Location

Warsaw

Department

Clinical Operations Roles

Location

Warsaw

Remote Working

Office Based

Business Area

ICON Strategic Solutions

Job Categories

Clinical Trial Support

Job Type

Permanent

Description

As a CTA you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.

Reference

2025-119946

Expiry date

01/01/0001

Read more Shortlist Save this role
Clinical Sample Processor I

Salary

Location

Ireland, Dublin

Department

Full Service - Development & Commercialisation Solutions

Location

Dublin

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Supplies

Job Type

Permanent

Description

Job Title: Clinical Sample Processor I - Ireland, Dublin - Office BasedAt ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us t

Reference

JR130577

Expiry date

01/01/0001

James Smith

Author

James Smith
James Smith

Author

James Smith
Read more Shortlist Save this role
Imaging Support Specialist

Salary

Location

India, Chennai

Department

Full Service - Development & Commercialisation Solutions

Location

Chennai

Trivandrum

Business Area

ICON Full Service & Corporate Support

Job Categories

Medical Imaging

Job Type

Permanent

Description

We are currently seeking an Imaging Support Specialist to join our diverse and dynamic team. As an Imaging Support Specialist at ICON, you will play a vital role in providing technical support and ass

Reference

JR130803

Expiry date

01/01/0001

Sunidhi Sinha

Author

Sunidhi Sinha
Read more Shortlist Save this role
Clinical Research Associate - Oncology - Los Angeles, CA (Field Based)

Salary

Location

Los Angeles

Department

Clinical Monitoring

Location

Los Angeles

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

As a Clinical Research Associate you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.

Reference

2025-119981

Expiry date

01/01/0001

Monica Hawkins Read more Shortlist Save this role
Clinical Research Coordinator (Warsaw, Poland)

Salary

Location

Poland, Warsaw

Location

Warsaw

Business Area

ICON Full Service & Corporate Support

Job Categories

Clinical Research Site Services

Job Type

Contractor

Description

We are currently seeking a Clinical Research Coordinator to join our diverse and dynamic team. As the Clinical Research Coordinator at ICON, you will play a crucial role in supporting project initiati

Reference

JR129779

Expiry date

01/01/0001

Jacek Jaworski Read more Shortlist Save this role
Research Assistant

Salary

Location

US, San Antonio, TX, IDS

Location

San Antonio

Business Area

ICON Full Service & Corporate Support

Job Categories

Early Phase Services

Job Type

Permanent

Description

We are currently seeking a Research Assistant to join our diverse and dynamic team. As a Research Assistant at ICON, you will support the design, execution, and management of clinical trials and resea

Reference

JR129317

Expiry date

01/01/0001

Stephanie Curran Read more Shortlist Save this role
View Jobs

Browse popular job categories below or search all jobs above