Clinical Trial Coordinator - Finance

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations. With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life. Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

You will be working alongside a world-leading pharmaceutical company. This 19-year partnership is focused on leveraging cutting-edge science to positively impact the therapeutic areas of cancer, cardio-metabolic, vaccines, and oncology, which make up 70% of their portfolio. If you want to make a difference, this could be your career destination.

The following are some of the tasks that will be performed in your role. Please note that these may change depending on business and/or customer needs:

- Responsible for the process and execution of clinical trial payments.

- Management of the economic reports in the payment systems.

- Creation and sending of the invoicing proposal to the centres with the visits and extraordinary tests. Follow-up of the sending of invoices for subsequent payment. Invoicing suppliers, requesting quotes for each service, monthly invoicing.

- Creation, maintenance and updating in the systems of the data of the centres and suppliers. Creation in Spectrum-CTMS of contracts, calendar of visits, amounts and validity dates.

- Elaboration of new tools for the development, control and management of payments in order to increase efficiency, creation and development of new monitoring tables for the payment of visits made by patients. New payment processing system

- Review of trial cost estimates, approved items and subsequent distribution to local providers.

- Management of new supplier registrations with the internal purchasing department. Support during audits, specific reports, preparation of documentation.

- Monthly reconciliation, provision management, budget control, quarterly and annual closing.

- Support to the team of monitors ensuring that payments to the trial and to the different vendors are being made correctly.

- Quarterly and annual presentation of the balance of the studios' budgets.

- Frequent meetings with the rest of the team supporting the department and/or tasks.

Educational Requirements

• B.A./B.S. (Life Science preferred) or equivalent healthcare experience
• 2 years minimum of experience as Clinical Trial coordinator

CORE Competency Expectations

• Fluent in Local Languages and business proficient in English (verbal and written) and excellent communication skills

• Good understanding of Global, Country/Regional Clinical Research Guidelines and ability to work within these guidelines.
• Hands on knowledge of Good Documentation Practices

• Good IT skills (Use of MS office, use of some clinical IT applications on computer) and ability to adapt to new IT applications. Strong MS Excel skills required.

• ICH-GCP Knowledge appropriate to role

Behavioural Competency Expectations

• Effective time management, organizational and interpersonal skills, conflict management
• Effective communication with external customers (e.g. sites and investigators)
• High sense of accountability / urgency. Ability to set priorities and handle multiple tasks simultaneously in a changing environment
• Works effectively in a matrix multicultural environment. Ability to establish and maintain culturally sensitive working relationships.
• Demonstrates commitment to Customer focus.
• Able to work independently
• Proactive attitude to solving problems / proposing solutions

Benefits of Working in ICON:

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.