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Co-ordinator, Facilities & Administration (Budapest, Hungary - 12 month FTC)

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About the role

This vacancy has now expired. Please click here to view live vacancies.

Location – Budapest, Hungary. This is a 12-month fixed term contract position. This is an exciting opportunity to work within a fast paced, busy environment for a leading global provider of outsourced development services to the pharmaceutical, biotechnology and medical device industries. The selected candidate will effectively coordinate the day to day administrative and facilities services of the office, main duty will be reception.

*LI-PO1

Overview of the role

  • Effectively coordinate the day to day receptionist, administrative and facilities services in the office in compliance with departmental procedures in addition to general ICON procedures.
  • Coordinate local use of the Facilities Online System, ensuring compliance with department metrics.
  • Assist in sourcing and monitoring of suppliers, including ordering, stock control and distribution.
  • Monitor and respond to requests submitted through Administration’s help-desk system, Facilities Online.
  • Coordinate any building contract maintenance and repair including such services as heating, air conditioning, security systems, elevators, utilities and fire safety equipment (where applicable).
  • Physical resource coordination, including space allocation for workstations, cellular offices and meeting rooms.

Role requirements

  • Relevant experience in a Facilities/Receptionist related role, 1-2 years experience preferred.
  • Excellent computer skills and working knowledge of MS Office Suite
  • Should display initiative, flexibility, and confidentiality
  • Excellent interpersonal skills and ability to interact at all levels and across cultures
  • Must be organized and able to prioritize tasks
  • High School Diploma or local equivalent

We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.   

 

What’s next?

Following your application if you are successful you will be invited to an initial telephone interview with one of our dedicated recruiters who will be able to provide you with more details of this opportunity. EU Citizenship required to apply. Applications will close on Friday, May 23.

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