Contract Analyst II

Contract Analyst II

JR092017

Site: São Paulo - Brazil

At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.

Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organization: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organization that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That’s our vision. We’re driven by it. And we need talented people who share it.
If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.

Overview:

The department role is to coordinate, develop, and execute all client/sponsor contracts and change orders for newly awarded and on-going projects at ICON Clinical Research.
The role of the Contract Analyst I is to coordinate, develop, and execute all client/sponsor contracts and change orders for newly awarded and on-going projects.

Responsibilities:

The role:

• Recognize, exemplify and adhere to ICON's values which are based on our commitment to People, Clients and Performance.
Contract/Change Order Development:
• Coordinate and develop contracts and change orders for newly awarded and on-going projects at ICON. 
• Work simultaneously on numerous contracts and/or change orders.
• Interact with ICON Legal, the Sales Team, and their respective Contracts Manager, as necessary, to determine the appropriate terms and conditions to be included in the contracts (inclusive of Start-up Agreements) and change orders.
• Develop an understanding of applicable ICON costing tools, client budget grids, and any tools and templates developed within the Client Contract Services group.
• Understand the operational department’s tasks and roles within the task as well as cost drivers within ICON.
• Solicit input and review of contracts and change orders from the relevant operational departments.
• Develop cash neutral payment schedules as required.
• Work with respective Contract Manager to recognize when client questions/comments require input and review by Legal and/or operations/senior management or with the client
• Work with their respective Contract Manager to provide project/financial analysis on the project budget to justify supporting information from the project team on prior to client submission.
• Update Salesforce in a timely and consistent manner with concise, accurate information on status of the contract or change order.
• Develop and maintain client/project files and tracking tools.
• Responsible for management of own clients.

Qualifications:

You will need:

• Experience in Contracts
• Degree in Law, health, or previous experience in contracts.
• Advanced Office Pack (Mainly intermediate excel)
• Advanced English for Reading, Writing and Speaking
• Excellent written and verbal communication
• Ability to work to tight deadlines
 

Quality:
• Review client/project documents and budgets prior to submission to their respective Contract Manager for final QC review.

Build Relationships:
• With ICON project teams, sales, proposals, finance, and project analysis.
• With clients, other ICON service areas and vendors.

Communication:
• Ensure clear and direct communication when corresponding (verbally or written) with the project team and client on the status of the contract and/or change order.
• Provide the relevant information required for negotiations and discussions with clients regarding cost proposals/change orders/contracts to the Contract Manager, the respective Sales personnel, and project teams.
• Lead and/or assist internal meetings required related to contracts and change orders.
• Assist with client related meetings required related to contracts and change orders.

Process Improvement:
As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.

Travel:
• Due to the nature of this position it may be required for the employee to travel.  Therefore, dependent on the employee’s location, the employee may be required to possess a valid Driver’s license.
• Travel (approximately 5% or less) domestic and/or international.
• To undertake other reasonably related duties as may be assigned from time to time.    

To be successful in the role, you will have:
Benefits of Working in ICON:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals – both ours and yours.