Contracts Management Coordinator

Contracts Management Coordinator - Based in Bangalore/Chennai - Office with flex

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.

Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That’s our vision. We’re driven by it. And we need talented people who share it.
If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.

Job Description Summary:

The department role is to coordinate, develop, and execute all client/sponsor contracts and change orders for newly awarded and on-going projects at Symphony Health am ICON Clinical Research Company.
The role of the Contracts Coordinator is to assist the Symphony legal and contracts group in the preparation of contracts (MSAs, SOW and License Agreements) and change orders for client/sponsor projects. The Contracts Coordinator role is to maximize the efficiency of legal and contracts group and provide value to other departments through administrative and support activities.

What you will be doing:

Contract/Change Order Development:
• Obtain authorized signatures for contractual documents in a timely matter. 
• Scan, post, and notification of fully-executed contractual documents on a daily basis.
• Tracking and follow up of partially executed documents through to full execution.
• Create weekly, bi-weekly, monthly and ad-hoc reports along with special projects for Legal. 
• Maintain Client Contract Services and Master Services Agreement database storage systems. 
• Assist in the development, improvement, and maintenance of departmental tracking tools and systems.  
• Assist Contract Analysts and Associates and Legal Associate and Counsel in preparation of contracts and change orders, along with costing grids or project analysis as needed.   
• Responsible for department’s administrative tasks as requested by Legal and Contracts including cost effective stationary supplies management and archiving.
Quality/ Relationships:
• Work with counterparts to ensure standardization and consistency of processes for the Legal and Contracts group.
Communication:
• Coordinate sponsor communication with the Contract Analyst/Associate and Legal Associate/Counsel for partially and fully executed documents.
• Coordinate and organize meetings (internal and external), assist with and distribute meeting agendas, and draft/finalize and distribute meeting minutes as requested.
Process Improvement:
• As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs. 
Travel:
• Travel (approximately 0%) domestic and/or international.
Other:
• To undertake other reasonably related duties as may be assigned from time to time.              

Your Profile:

• A graduate with 1 year of experience in an administrative/coordinator role
• Hands-on experience with MS Office tools, particularly excel, word and PowerPoint
• Familiarity with Power BI or other data analysis/reporting tools is an added advantage
• Prior experience as an executive assistant is a plus
• Excellent written and verbal communication skills
• Experience working with a legal ticketing system or similar workflow management tools is preferred
• Ability to work in a team independently and as part of a team in a  fast-paced environment

Benefits of Working in ICON:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals – both ours and yours.
We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans – and related benefits such as life assurance – so you can save and plan with confidence for the years ahead.
But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.

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What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply