Marketing Event Coordinator

Job Title: Marketing Event Coordinator

Location: Bulgaria, Sofia

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

The role:

In this position, as a part of the Marketing and Communications team, you will provide support for company sponsored industry tradeshows and events to ensure successful execution. This includes assisting with logistical planning of large tradeshows as well as supporting smaller sponsored conferences and/or company hosted seminars, workshops or events.

Responsibilities:

• Work with Marketing team and cross-functional stakeholders to coordinate logistics and deliverables for trade shows. Logistics can include: booking booth and meeting space, coordinating registration badges, managing housing, ordering exhibit show services, AV, catering and/or shipping event materials as required.

• Work with conference organizers and/or vendors, e.g. exhibit house, creative agency, printers, lead retrieval company to ensure timely, cost-effective execution

• Manage corporate conference calendar including coordinating with internal partners on upcoming sponsorship activity, fulfilling logistical requests, maintaining EventExpress, CRM, project management systems

• Assist in creation and distribution of pre-show and post-show communications

• Occasional on-site support, execution, and management of events, including show set-up and take-down

• Process expenses, update and manage budget tracker, and assist in complete financial reconciliation

• Utilize Customer Relationship Management process and technologies (Salesforce.com, Pardot) to ensure timely processing of show leads and accurately report on results

Experience:

• Bachelor's Degree, preferably in Communications, Marketing, or a closely related field, or equivalent work experience

• Minimum 1-2 years of trade show/events experience in a professional services or B2B environment. Experience in the life science industry preferred.

• Ability to work in a fast paced, multi-cultural matrix structure environment, with multiple and changing priorities while maintaining strong focus on execution and results

• Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization both internally and externally

• Detail-oriented with excellent follow-up, budgeting, and time management skills

• Adept at handling multiple complex projects simultaneously under pressure to meet tight deadlines

• Knowledge of marketing communications and graphics helpful

Benefits of Working in ICON:

Our success depends on the knowledge, capabilities and quality of our people. That's why we are committed to developing our employees in a continuous learning culture - one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.