Senior Contracts & Budgets Associate - SCBA

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

Provide clinical site contracting services to clinical study teams to support study start up and conduct activities.

Responsibilities:

• Manage end to end process for clinical site contracts and clinical trial related consulting agreements (including contracts, amendments and termination letters preparation, negotiation, escalation, translation, distribution, signature, archiving).
• Support site-related questions regarding invoice preparation with respect to submission of invoices in client Payment System (eGPS)
• Support resolution of contract issues
• Support contracting with local GSO vendors
• Maintain contract tracking in appropriate systems
• Identify opportunities and best practices with local and regional partners that will contribute to overall operational effectiveness
• Ensure payments are made in accordance with contracts
• Maintain payment data tracking in appropriate systems
• Responsible for providing information for entry into systems.

Key Activities

• Negotiate site contracts from the contract templates using appropriate guidelines, and collect necessary signatures for contract execution
• Negotiate site budgets from base budget and payment milestones using appropriate guidelines; complete final Schedule A for addition to contract
• Escalate contract and budget issues to Legal or Clinical Pricing & Payments Group and GCPM as appropriate to ensure Fair Market Value compliance
• Set up financial data, raise purchase orders and handle appropriate entries/requests into relevant financial and payment systems (eFinity, MyBuy, SAP). Support Clinical Pricing & Payments Group in setting up sites for eGPSor legacy systems.
• Track contract progression using appropriate systems
• Amend and terminate contracts as necessary throughout lifecycle of study
• Store and archive contracts and budgets in appropriate systems
• Maintain payment records and provide assistance with audit review records
• Responsible for reviewing and approving, with Law guidance, applicable changes within ICF part 2.
• Responsible and/or point-of-contact at vendor level for the contracting process for locally outsourced studies
• Responsible for the Clinical Trials Insurance process
• Participate in appropriate site/legal meetings as required to resolve contract issues
• Participate in appropriate site/finance meetings as required to resolve payment issues
• Maintain party information and contract activation in Contract Generation System
• Approve or reject clinical invoices
• Process and track Confidential Disclosure Agreements as appropriate
• Manage contracting process with Clinical Trial Related Consulting Agreements
• Manage all study-related Site payments not managed by Clinical Pricing & Payments Group

Qualifications

• University graduates in careers such as Law, Administration
• 2 years of experience in similar positions, managing contract negotiations with third parties
• 95% Home based position
• Advanced English is required

Benefits of Working in ICON:

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.