Administrative Assistant

As an Administrative Asisstant you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.

What you will be doing:

Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
• Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
• Coordinate business travel for department head(s) and staff as required, securing appropriate approval.  Submit travel expense reports and other departmental expenses.
• Compile information from various sources for use in generating reports and presentations.  Run and sort reports as requested.
• Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
• Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
• Maintain/update organization charts and distribution lists for department.
• Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
• Maintain and promote positive and professional working relationships with associates and management.
• Comply with all appropriate policies, procedures, safety rules and regulations.   Take required training.
• Provide backup to other Senior Administrative Assistants as directed by department head.

You are:

 • Previous experience in administrative positions

 • Fluency in English and German language

 • Good Microsoft Office knowledge 

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs
• Competitive retirement planning offerings to maximise savings and plan with confidence for the years ahead
• Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others

Visit our careers website to read more about the benefits of working at ICON: https://careers.iconplc.com/benefits

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.

https://careers.iconplc.com/reasonable-accommodations

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.