Administrative Assistant

Administrative Assistant-Salt Lake City, UT-Office Non Flex

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

The Front Desk Administrative Assistant plays a key role in providing administrative support within a fast-paced Phase 1 Research Clinic. This role requires exceptional organizational skills, computer proficiency, attention to detail, exceptional multi-tasking skills, and effective communication skills. Independent judgment is required to plan, prioritize, and organize workload.  The ideal candidate will efficiently manage front desk operations, documentation, data entry, and interdepartmental communication to ensure smooth clinic operations and streamline processes.

Job Description:

• Recognize, exemplify and adhere to ICON's values which center around our commitment to People, Clients and Performance.

• As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.

• Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.

• Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.

• Coordinate business travel for department head(s) and staff as required, securing appropriate approval.  Submit travel expense reports and other departmental expenses.

• Compile information from various sources for use in generating reports and presentations.  Run and sort reports as requested.

• Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.

• Draft correspondence, emails and/or presentations to be sent to internal and external contacts.

• Maintain/update organization charts and distribution lists for department.

• Interact frequently with inter-departmental associates for the purpose of resolving workload issues.

• Maintain and promote positive and professional working relationships with associates and management.

• Comply with all appropriate policies, procedures, safety rules and regulations.   Take required training.

• Provide backup to other Senior Administrative Assistants as directed by department head.

Requirements:
 • 0 - 3 years of experience Required
• Any duties as assigned
•  Travel: Travel to other sites within the network may be required to support increases in workload and, or studies/projects as needed.

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What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, diversity, inclusion & belonging are fundamental to our culture and values. Our rich diversity makes us more innovative which helps us better serve our people, patients, customers, and our communities. We're proud of our diverse workforce and the work we’ve done to become a more inclusive organisation. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply