Supervisor, Facilities & Administration

Supervisor, Facilities & Administration - Onsite - Milan, Italy

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

We are currently seeking a Supervisor of Facilities & Administration to join our diverse and dynamic team at ICON. As the Supervisor of Facilities & Administration, you will oversee and manage the daily operations of our facilities and administrative functions to ensure a safe, efficient, and productive work environment.

• Supervising and leading a team responsible for facility maintenance, security, and administrative support services.
• Coordinating with external vendors and contractors to ensure timely and cost-effective maintenance and repairs of facilities and equipment.
• Developing and implementing policies and procedures to ensure compliance with regulatory requirements, health and safety standards, and company guidelines.
• Managing facility budgets, tracking expenses, and identifying opportunities for cost savings and process improvements.
• Overseeing office services such as mail distribution, janitorial services, and office supplies procurement to support day-to-day operations.
• Serving as a point of contact for employees regarding facility-related issues, providing timely resolution and communication.

• Bachelor's degree or equivalent work experience in facilities management, business administration, or related field.
• Proven experience in facilities management or administration, with supervisory experience preferred.
• Strong kNwledge of facility operations, including maintenance, security, and safety protocols.
• Excellent leadership and management skills, with the ability to motivate and develop a team.
• Strong communication and interpersonal skills, with the ability to build relationships and collaborate effectively with internal and external stakeholders.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Problem-solving skills and the ability to prioritize tasks and manage competing priorities in a fast-paced environment.

What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply