Facilities & Admin Coordinator

Facilities & Admin Coordinator - Office Non Flex - Livingston, UK

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

We are currently seeking a Facilities & Admin Coordinator to join our diverse and dynamic team. As the Coordinator, you will play a vital role in ensuring the smooth operation of our facilities and providing administrative aid to various departments.

This role will support the day-to-day operations of site facilities, ensuring processes and procedures are streamlined to achieve maximum efficiency in terms of cost and productivity.

The role is Onsite in our office in Livingston, United Kingdom.

Job Responsibilities:

• Identify and resolve day-to-day issues to maintain and/or improve office service
• Support essential central services such as security, maintenance, mail, fax, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational.
• Carry out the Reception function.
• Assist with management of local Facilities and Administration budget, annual budget preparation, forecasting and invoice review and tracking.
• Monitor and respond to customer requests through Facilities Online, ensuring timely response and resolution of issues in compliance with department metrics.
• Source and monitor suppliers, including ordering, stock control and distribution in compliance with procurement and purchasing policies.
• Support and compliance with Global Business Continuity program
• Health & Safety (H&S) Management - Act as local H&S Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation. Responsible for a call-out system for emergencies or alarm-related calls. Implementation and compliance with fire safety procedures.
• Coordination and Delivery of Facilities and Administration Induction for new employees.
• Support other GBS functions at a local level, such as invoice scanning and log completion for Finance where required.
• Keep management informed of any issues within the organization that require attention.
• Assist with additional facilities-related projects for the department as assigned.

What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

Are you a current ICON Employee? Please click here to apply