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Archivist

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About the role

This vacancy has now expired. Please click here to view live vacancies.
"At ICON, it's our People that set us Apart"
 
Do you have experience with operation and maintenance of Archives in a Laboratory, in compliance with FDA GLP regulations?
 
Archive Specialist role within ICON: 
 
ICON has a strong reputation in our approaches to clinical development.   We apply scientific and operational excellence across all phases of clinical trial outsourcing services for our clients.   We work with top pharmaceutical organizations on emerging therapeutic areas which include but are not limited to Oncology, Vaccines, CNS, Cardiovascular and Pain.  We are presently in over 40 countries with over 80 offices worldwide and over 10K employees globally. 
 
The Archive Specialist ensures that on-site archive facilities are orderly, secure, and operating within tolerances described in corresponding procedures:
  • Ensure that material received for archiving corresponds to that described in submission documentation.
  • Classify, index, label and store archived records using current inventory system/database.
  • Retrieve and re-file records as requested by site personnel or visiting auditor/inspector.
  • Ensure that movement of material in and out of the archives is appropriately documented.
  • Support sponsor audits and regulatory inspections by performing a review of inventory, retrieving necessary records, and providing a tour of the facility archives, if requested.
 
Maintain a collaborative relationship with off-site vendor archive contacts. Manage scheduling of pick-up and deliveries to the facility, monitor associated costs, and make recommendations to Management regarding the vendor relationship. Manage final record disposition process in an effort to reduce the volume of stored documentation.  Maintain controlled procedures related to local Records Management.  Facilitate conversion of records to electronic media (e.g., scanning to DVD) for business continuity, space considerations, or convenience. Complete the necessary document packaging and inventory updates resulting from record conversion.  Acts in a proactive, flexible and responsive manner to customer needs
 
Benefits of working at ICON:
In addition to partnering with the top pharmaceutical and biotech companies in the world we offer a strong benefits package that includes a comprehensive health plan, retirement plans, competitive pay, bonus plans, vacation, and other incentives.  
 
To succeed you will need:
We are seeking candidates with a High School diploma or equivalent and a background in science or GLP regulations desired.  A Minimum of 5 years of experience in archival or document control procedures.
 
To be successful you will need to be skilled in operating office equipment such as copiers, printers, and scanning machines. Skilled in operating a personal computer utilizing a variety of software applications, in assessing and prioritizing multiple tasks and demands in a fast paced environment and in establishing and maintaining cooperative working relationships with others in a team environment.
 
We invite you to review our opportunities at www.iconplc.com/careers.
 
What’s Next?
 
Following your application you will be contacted by one of our dedicated recruiters and if successful we will be able to provide you with more details about this opportunity.
 
ICON is an equal opportunity employer - Minorities/Females/Disabled/Veterans and committed to providing a workplace free of any discrimination or harassment
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