Contract Coordinator

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations. With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life. Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

Responsible for managing the end-to-end payment or confidentiality agreements paperwork process. Responsible for payments& CDA process quality control and sending executed documents and amendments as appropriate to third parties. Perform data entry and pull reports from tracking database(s). Contact third parties to follow-up on contract and amendment execution. File and update on-site paper files, as needed.

Deliverables:
• Review, administratively finalize (headers/footers/file name consistency) watermark and protect documents.
• Print, assemble, and track contracts, amendments, mass mail and other relevant documents.
• Manage site mailings and other correspondence to sites as assigned.
• Secure appropriate signatures of contract documents via departmental processes.
• Update and maintain tracking databases with necessary relevant contract information.
• Run reports to find CDA or payments still outstanding and then follow-up to resolve the issue.
• Run reports and monitor databases for data integrity and quality.
• Organize, store, archive, and retrieve files for contracts, payment documentation and other relevant documents.
• Maintain electronic repository of contracts and related documents.
• Archive documents to third party repository.
• Assist in data gathering and analysis.

• Associate/Bachelor’s degree, or equivalent, in appropriate scientific or business disciplines.
• Previous experience in administration is required.
• Working knowledge of the clinical development process.

• Exceptional organizational skills.
• Excellent communication skills (both oral and written).
• Ability to work effectively in cross functional teams.
• Working knowledge of PCs (MS Office suite at a minimum).
• Must demonstrate innovative spirit, have strong interpersonal skills, and ability to accomplish substantial tasks with minimal supervision.
• Fluency in English.
• Previous experience working in virtual teams.
• Must be able to work in client's office at least 3 days per week



Benefits of Working in ICON:

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.