Contracts Management Coordinator

Contracts Management Coordinator

Location: Leopardstown, Dublin 18

At ICON, it's our people that set us apart.

As a global provider of drug development solutions, our work is serious business but that doesn't mean we can't have fun whilst we do it.

With our vision to be the partner of choice in drug development, we hire only the best and brightest in the industry!

Are you one of them?

At ICON, we have an incredible opportunity for a Contracts Management Coordinator to join the team in our Global HQ in Leopardstown, Dublin 18.

The Role

As Contracts Management Coordinator, you will be responsible for assisting the CCS group in the preparation of contracts and change orders for client/sponsor projects. The Contracts Coordinator role is to maximize the efficiency of the Client Contract Services team and provide value to other departments through administrative and support activities.

• Obtain authorized signatures for contractual documents in a timely matter.
• Scan, post, and notification of fully-executed contractual documents on a daily basis.
• Tracking and follow up of partially executed documents through to full execution.
• Create weekly, bi-weekly, monthly and ad-hoc reports along with special projects for Client Contract Services.
• Maintain Client Contract Services and Master Services Agreement database.
• Assist in the development, improvement, and maintenance of departmental tracking tools and systems.
• Assist Contract Analysts and Associates in preparation of contracts and change orders, along with costing grids or project analysis as needed.
• Responsible for department's administrative tasks as requested by Client Contract Services including cost effective stationary supplies management and archiving.
• Work with counterparts to ensure standardization and consistency of processes for the Client Contract Services group.
• Coordinate sponsor communication with the Contract Analyst/Associate for partially and fully executed documents.
• Coordinate and organize meetings (internal and external), assist with and distribute meeting agendas, and draft/finalize and distribute meeting minutes as requested.

What you need

• Bachelor's or Master's Degree in Business / Life Sciences is required
• 1 years' experience working in an administration role
• Excellent Exec skills - would consider yourself advanced
• Great team player
• A brilliant and confident communicator both verbally and written
• A willingness to learn and develop your career within a leading CRO

Why join us?

Other than working with an outstanding team of ambitious people, we also offer a very competitive benefits package. This varies from country to country so a dedicated recruiter will discuss this with you at interview stage.

We care about our people as they are the key to our success. We provide an open and friendly work environment where we empower people and provide them with opportunities to develop their long term career.

Ongoing development is vital to us, and as a Contracts Management Coordinator, you will have the opportunity to progress your career, with the potential to move into other related areas to improve your skillset. Our benefits package is competitive, our scope is international and we sincerely care about our people and their success.

ICON is an equal opportunity employer and committed to providing a workplace free of any discrimination or harassment.

EOE race/colour/religion/sex/sexual orientation/gender identity/disability/vet/national origin