Contracts Management Coordinator

At ICON, it's our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients' lives.

Our 'Own It' culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That's our vision. We're driven by it. And we need talented people who share it.
If you're as driven as we are, join us. You'll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you'll be helping shape an industry.

ICON is looking for a Contracts management Coordinator to join our Bangalore office

Job responsibilities

• Obtain authorized signatures for contractual documents in a timely matter.
• Scan, post, and notification of fully-executed contractual documents on a daily basis.
• Tracking and follow up of partially executed documents through to full execution.
• Create weekly, bi-weekly, monthly and ad-hoc reports along with special projects for Client Contract Services.
• Maintain Client Contract Services and Master Services Agreement database storage systems (eRooms).
• Assist in the development, improvement, and maintenance of departmental tracking tools and systems.
• Assist Contract Analysts and Associates in preparation of contracts and change orders, along with costing grids or project analysis as needed.
• Responsible for department's administrative tasks as requested by Client Contract Services including cost effective stationary supplies management and archiving.
• Work with counterparts to ensure standardization and consistency of processes for the Client Contract Services group.
• Communication: Coordinate sponsor communication with the Contract Analyst/Associate for partially and fully executed documents.
• Coordinate and organize meetings (internal and external), assist with and distribute meeting agendas, and draft/finalize and distribute meeting minutes as requested.
• Process Improvement: As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.
• Travel: Travel (approximately 0%) domestic and/or international.
• Other: To undertake other reasonably related duties as may be assigned from time to time.

Benefits of Working in ICON:

Our success depends on the quality of our people. That's why we've made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals - both ours and yours.
We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans - and related benefits such as life assurance - so you can save and plan with confidence for the years ahead.
But beyond the competitive salaries and comprehensive benefits, you'll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.