Executive Management Assistant to CEO

At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.

Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That’s our vision. We’re driven by it. And we need talented people who share it.
If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.

Executive Management Assistant to Chief Executive Officer

To provide administrative support to CEO. Plan, prioritize, and organize workload. Flexibility required. Highest level of confidentiality and diplomacy required both internally and externally.

Recognize, exemplify, and adhere to ICON's values which center around our commitment to People, Customers and Performance.

As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting customer needs.

Customers are highest priority.

 
Travel (approximately 0% to 10%) domestic and/or international. Attend and support meetings which may require traveling.

Support executive in a broad range of activities.

Coordinate approval of work processes.
 

Interact with internal and external staff and customers.
 

Compose, prepare, distribute, and maintain correspondence, reports, presentations, email and other documentation for company archive and audits.
 

Schedule meetings, compose and distribute meeting agendas and materials. Take meeting minutes as required. File agendas and action items for company archive and audits.
 

Prepare itineraries, coordinate business travel, and submit expense reports for executive.
 

Plan, coordinate and assist with meetings, conferences, seminars, and company and site events.  Participate in Site Committee meetings to represent, and report back to, ILT.
 

Maintain/update organization charts and distribution lists.
 

Flexible & availability to resolve high priority, high visibility issues.
 

Demonstrate and promote an open working environment to encourage close teamwork and foster knowledge transfer.  Take on role of lead EA.  Provide backup to other Executive Management Assistants.

Comply with all appropriate policies, procedures, safety rules and regulations. Take required training.
 

This is an office-based role, Mondays through Fridays. Core hours are 8:00 AM to 4:30 PM.

Must be open to be reached 24/7 for business continuity, site emergencies and travel emergencies. 
 

3 -6 years of experience Required
 

Any duties as assigned

Benefits of Working in ICON:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals – both ours and yours.
We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans – and related benefits such as life assurance – so you can save and plan with confidence for the years ahead.
But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.