Senior Administrative Assistant - Ireland, Dublin
ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.
ICON is currently looking for a Senior Administrative Assistant to join our Legal team. This is a key role supporting both Legal Operations and Litigation & Employment functions within a dynamic and collaborative environment.
This position reports directly to the Legal Operations Manager, with a dotted line to the Director of Litigation & Employment. The successful candidate will be responsible for providing high-level administrative support across legal operations and litigation matters, ensuring efficient coordination, compliance, and documentation handling.
Key responsibilities include:
Litigation & Employment Support (50%)
- Provide comprehensive administrative support in litigation matters, including file setup, document management, and ongoing maintenance
- Assist with legal hold processes, fact gathering, and coordination of internal data requests
- Support responses to subpoenas, discovery, and other legal documentation requests by identifying, reviewing, and producing relevant materials
- Liaise with internal teams to collect and transmit information related to investigations and legal matters
- Assist with employment law filings and provide administrative support for internal HR investigations
- Ensure confidentiality and compliance with legal and regulatory requirements
Legal Operations Support (50%)
- Manage intake and triage of legal service requests, routing them to appropriate stakeholders
- Assist with e-billing inquiries, vendor onboarding, and matter setup within legal management systems
- Maintain vendor panels, including rate card updates and performance review coordination
- Support legal team projects, including data gathering, reporting, and process improvement initiatives
- Coordinate legal team meetings, prepare agendas, and assist with team-wide events or initiatives
What You Need:
- Minimum 5 years’ experience in a legal administrative role, ideally within a corporate legal department or law firm
- Strong organisational and prioritisation skills with the ability to manage multiple tasks in a fast-paced environment
- Excellent interpersonal and communication skills, with a professional and proactive approach
- Proficiency in Microsoft Office Suite and comfort using legal technology systems
#LI-LP1
What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
- Various annual leave entitlements
- A range of health insurance offerings to suit you and your family’s needs.
- Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
- Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
- Life assurance
- Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.
Visit our careers site to read more about the benefits ICON offers.
At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click here to apply
