Facilities & Admin Coordinator
- Blue Bell
- Facilities & Administratives Services
- ICON Full Service & Corporate Support
- Office Based
About the role
Facilities & Admin Coordinator- Front Desk- Blue Bell PA- On site
ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.
Facilities & Admin Coordinator- Front Desk Receptionist- Blue Bell PA- On site
We are currently seeking a Facilities & Admin Coordinator to join our diverse and dynamic team. As the Coordinator, you will play a vital role in ensuring the smooth operation of our facilities and providing administrative aid to various departments. Majority of this position is carrying out the front desk receptionist functions.
What you will be doing:
- Front Desk receptionist duties. Answer, screen and forward incoming phone calls while providing basic information when needed and maintaining confidentiality.
- Receive and sort daily mail, deliveries and courier packages by tracking, logging, and dispatching as required in compliance with company SOP’s.
- Maintain security by following procedures and controlling access to include monitoring visitor’s log and issuing visitor badges.
- Support other functions at a local level, including onsite meetings, catering, transportation, and the ordering tracking and receiving of supplies.
- Assist with additional facilities related tasks and projects for the department as assigned.
- Managing office supplies, equipment, and inventory to ensure availability and efficiency.
- Assisting with administrative tasks such as scheduling meetings, managing calendars, and organizing documents.
- Providing input to the Facilities Manager and administrative team in various projects and initiatives.
Your profile:
- Previous experience in administrative duties, or related roles in a corporate environment
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite and familiarity with facility management software is a plus.
- Excellent communication and interpersonal skills with a customer service-oriented approach.
#LI-FL1
What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.
In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.
Our benefits examples include:
- Various annual leave entitlements
- A range of health insurance offerings to suit you and your family’s needs.
- Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
- Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
- Life assurance
- Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.
Visit our careers site to read more about the benefits ICON offers.
At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here
Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.
Are you a current ICON Employee? Please click here to apply
Impactful work. Meaningful careers. Quality rewards.
At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential. See all locations Learn more about Our Culture at ICON
Day in the life
Similar jobs at ICON
Salary
Location
Netherlands, Groningen GRQM
Department
Full Service - Corporate Support
Location
Groningen
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Permanent
Description
Facilitair medewerker voor 40 uur per week in Groningen.Deze functie ondersteun je het primaire proces binnen de locaties van de ICON business unit “ICON Early Clinical & Bioanalytical” (IEB) in Gron
Reference
JR132379
Expiry date
01/01/0001
Author
Maya KatsarskaAuthor
Maya KatsarskaSalary
Location
Ireland, Dublin
Department
Full Service - Corporate Support
Location
Dublin
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Permanent
Description
ICON is currently looking for a Senior Administrative Assistant to join our Legal team. This is a key role supporting both Legal Operations and Litigation & Employment functions within a dynamic and c
Reference
JR131755
Expiry date
01/01/0001
Author
Lauren PritchettAuthor
Lauren PritchettSalary
Location
US, San Antonio, TX, IDS
Department
Full Service - Early Clinical and Bioanalytical Solutions
Location
San Antonio
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Temporary Employee
Description
We are currently seeking a Dietary Aid to join our diverse and dynamic team. As a Dietary Aid at ICON, you will play a vital role in maintaining a clean and safe environment for our employees and visi
Reference
JR130811
Expiry date
01/01/0001
Author
Stephanie CurranAuthor
Stephanie CurranSalary
Location
US, San Antonio, TX, IDS
Location
San Antonio
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Permanent
Description
We are currently seeking a Dietary Aid to join our diverse and dynamic team. As a Custodian at ICON, you will play a vital role in maintaining a clean and safe environment for our employees and visito
Reference
JR130810
Expiry date
01/01/0001
Author
Stephanie CurranAuthor
Stephanie CurranSalary
Location
US, San Antonio, TX, IDS
Location
San Antonio
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Temporary Employee
Description
Job Advert PostingWe are currently seeking a Dietary Aid to join our diverse and dynamic team. As a Custodian at ICON, you will play a vital role in maintaining a clean and safe environment for our em
Reference
JR129307
Expiry date
01/01/0001
Author
Stephanie CurranAuthor
Stephanie CurranSalary
Location
Netherlands, Groningen GRQM
Department
Full Service - Corporate Support
Location
Groningen
Assen
Remote Working
Office Based
Business Area
ICON Full Service & Corporate Support
Job Categories
Facilities & Administratives Services
Job Type
Permanent
Description
Bij ICON ben je niet enkel getuige van de toekomst van klinische geneesmiddelenontwikkeling. Je maakt er deel van uit!Ben jij een echte regelneef, vind je gastvrijheid net zo belangrijk als wij en ben
Reference
JR129404
Expiry date
01/01/0001
Author
Maya KatsarskaAuthor
Maya Katsarska