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About the role ICON and you Application Process Day in the life Who we are

Invoice Processor #2

011633_2

About the role

This vacancy has now expired. Please click here to view live vacancies.
The key responsibility of the Invoice processor person is to provide administrative support to all Accounts Payable (AP) Management and personnel for a range of administrative duties required for the smooth operations of the Invoice processing function.  The role is responsible for ensuring that all administrative duties are carried out to in a professional manner and all ICON standard operating procedures and work practices are complied with in an efficient manner.
The key duties for the Invoice Processor role include:
  1. 1.       Carry out invoice coding and invoice processing on behalf of the AP function
  2. 2.       Assist with invoice approvals
  3. 3.       Collaborate with ICON accounts payable to follow up on invoice queries from suppliers
  4. 4.       Dealing with requests for how to code purchases e.g. “What code should I use?”
  5. 5.       Other invoice processing related activities
Invoice Processor Duties:
  • Process invoices both manually and through Triboni by coding to appropriate account as per PO.
  • Review all invoices to assure a PO number is referenced before processing.
  • Ability to work with multiple vendors and contacts for any invoice discrepancies.
  • Follow-up on pending approvals/outstanding invoices.
  • Archiving of Invoice data according to its categories.
  • Rectify errors by working with Finance team on miscoded invoices.
  • Additional responsibilities include supporting the AP team with tasks such as document filing, creating process documentation, handling incoming business owner requests, able to operate database systems related to vendors.
  • Other invoice processing activities that arise from time to time.
 
General Skills Requirements:
  • 2 yrs experience in processing invoice related data
  • Adaptable to learn new processes, concepts, and skills
  • Good data entry skills
  • Ability to pay attention to detail
  • Ability to resolve exceptions and disputes
  • Ability to interpret and analyze invoice data
  • Ability to work well under pressure and meet deadlines
  • Ability to work in a team as well as independently
  • Ability to be flexible with position duties
  • Excellent verbal and written communication skills
 
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