Management Assistant

At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.

Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That’s our vision. We’re driven by it. And we need talented people who share it.

If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.

Location: Bangalore in hybrid model - Weekly 3 days in office

Job Roles and Responsibilities

• Create and maintain management and/or tracking reports as designated

• Should be very strong in communication, word, visio, excel and powerpoint

• Should be able to plan leader's visit bookings working with vendors, manage calendars, manage expense reimbursement

• Should be able to use powerpoint creating presentations, prepare and update organization structure, etc

• Should be able to support and facilitate team engagement events, track budget to actual spending

• Take meeting minutes at meetings and when requested

• Maintain management team schedules, and assist with routing of materials for assigned managers (when managers are out of the office)

• Initiate meeting set-up (scheduling rooms, materials, etc.) and management on behalf of requesting manager 

• Produce accurate and professional correspondence for internal and external use

• Produce Power Point Presentations for management staff

• Faxing, filing, copying, shredding, compiling documents, and other miscellaneous duties as necessary

• Maintain department work tracking logs, miscellaneous activities , and prepare routine metric updates

• Manage staff invoices and various budgetary support documents as requested

• Provide administrative support for the Leadership Team - India and Global Leadership Team

Benefits of Working in ICON:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals – both ours and yours.

We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans – and related benefits such as life assurance – so you can save and plan with confidence for the years ahead.

But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.