Project Associate 2, homebased in Vienna, 50% part time

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations. With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life. Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

The Role:

Are you interested to make the step into the pharmaceutical industry and work with one of the leading global pharma companies? This is your chance! No specific pharma experience is necessary, we will train you. And if you already have CTA experience, even better!

If you are seeking a career where you can truly make a difference in the lives of others, working closely together with the top minds in Biotechnology, at ICON you can. To strengthen our Monitoring Team, ICON Global Strategic Solutions (GSS) is hiring a Clinical Trial Assistant (m/w/d) to work closely with one of the most successful pharmaceutical companies.

If you have a completed education in any administrative/life science area (hotel, business administration, physiotherapist, nurse, secretary, etc.) with some experience and you are curious to see what it is like to work in big pharma, we would like to hear from you!

Responsibilities include:

• Trial Master File (TMF) creation and management.
• Co-ordinate entry and maintain local data into study management systems including setting up new studies.
• Ensure collection, review, track and provision of appropriate clinical documents to support regulatory submission.
• Track and maintain adequate study related supplies in the office and facilitate their distribution to sites, including preparing and distributing Study File Binders and Site Initiation presentations/materials.
• Process, reconcile, distribute and track essential documents and submit them to local archive in compliance with SOPs.
• Complete tracking documentation as applicable including but not limited to spreadsheets, study and contract tracker.
• Prepare and review site communication documents.
• Set-up/maintain courier accounts and organize shipments.

To be successful in the role, you will have:

• Completed education in any pharma or medical field or in any administrative area.
• 1 year of experience in an administrative role.
• Proficient in speaking and writing German and English.
• Excellent organization skills.
• Ability to work well in a dynamic environment and able to prioritize and respond to changing needs of the business.

What is offered:

• Possibility to get a foot in the door of one of the biggest and most successful global pharmaceutical companies
• Unlimited permanent contract
• Friendly work atmosphere

Benefits of Working in ICON:

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.