Project Associate - Administrative Support

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.
Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

The Role:

• Recognize, exemplify and adhere to ICON's values which center around our commitment to People, Clients and Performance.

• As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.

• Support new and on-going site initiatives (archiving, filing, data entry)

• Work with established external vendors and agencies to support invoicing, visits or renew permits/licenses.

• Act as main building receptionist. Perform administrative tasks such as establishing and maintaining office files, email, and answering main-line telephone calls.

• Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex/MS Teams meetings, collect and distribute meeting materials.

• Compile information from various sources for use in generating reports and presentations.  Run and sort reports as requested.

• Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.

• Maintain/update organization charts and distribution lists for department.
  • Interact frequently with inter-departmental associates for the purpose of resolving workload issues.

• Maintain and promote positive and professional working relationships with associates and management.

• Comply with all appropriate policies, procedures, safety rules and regulations.  

• Take required training.

• Provide backup to other Project Associates as directed by department head.

To be successful in the role, you will have:

• 1-3 years of related administrative, assistant or office experience

• Good knowledge of computer programs and Microsoft Office Suite

• Highly detailed with the ability to develop a personal organization system to manage multiple tasks

Benefits of Working in ICON:
Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.