Project Coordinator - Mapi Research Trust

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

Project Coordinator

Office or home based

Preferred location is Lyon, France but will also consider US applications

Reporting to the Mapi Research Trust Author Collaboration Unit Director and functionally reporting to the DCP Senior Manager, the ACU Project Coordinator will set up and prepare the COA (Clinical Outcomes Assessment) distribution and licensing process as described in the contract with the COA owners and update MRT databases accordingly and feed COA database (focusing on COA won by ACU) after quality control for dissemination of reliable and comprehensive information.

This includes:

• Research and review of COA documents and other related forms
• Thorough investigation and detailed summary reporting of COA description information (non-scientific data).
• Data entry in appropriate databases
• Create legal documents
• Maintaining activity trackers

The role of the ACU Project Coordinator is to ensure and maintain smooth operational workflows between the Units and provide support to their teams. Therefore, a strong sense of service and a strong team spirit are essential prerequisites for this position.

The primary responsibilities of this job include:

COA distribution and Questionnaire Management

• Administrative follow-up of a collaboration agreement with owners of COA from beginning to end, based on existing checklists.
• Compose or generate a variety of materials (e.g. capitalization table, excel spreadsheets, emails, etc.) for the purpose of documenting activities and providing written reference and/or conveying information to Operations.
• Organize network with appropriate folders
• Create and/or update COA specific license agreements based on existing templates (User Agreement, Translation Agreement, IT company user agreements, etc.) as needed.
• Communication to teams on work progress and achievement
• Maintain trackers for set up activities
• Organize, prioritize the set up activities with her/his teammates.
• Support project team for the management of questionnaire-related administrative tasks
• Maintain and update a comprehensive COA database (non-scientific data) utilizing consistent file structures and referencing (Creation of instrument page in BackOffice & Inclusion of data collected (incl. those from author))
• Perform repository uploads of COAs and other related documents (review copies of COAs, translations, user agreements, online distribution)
• Ensure Quality control for non-scientific data

Secondary responsibilities

• Articles
• Search and order articles on defined database
• File articles
• Transfer articles to PM
• Data Extraction or other Projects
• May conduct special projects as assigned.
• Coordinate with the Accounting Department to ensure proper processing of invoices and payments for projects, as required.
• Participation in the improvement of the Quality Assurance System

• Education/Experience:

• Area Equivalent:
  • Bac +2
  • Project coordinator, Project Associate, Project Assistant
  • Knowledge of Clinical Outcome Assessment domain
  • Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
    • Bachelor’s Degree in Administration, Library Science, English, Foreign Language, Business, or other related field, and
    •  two to four years related experience, or equivalent combination of education and experience.
  • Successful research service experience preferred.
  • Experience with medical terminology and/or within research/clinical settings desirable.

• Knowledge/Skills/Attributes:

• Windows suite:
  • Outlook
  • Excel advanced
  • Word
  • PowerPoint

• Certification/License: 
• TOEIC level 800

Benefits of Working in ICON:

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs.  In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.