Regulatory Affairs Administrative Assistant 1

At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.

Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That’s our vision. We’re driven by it. And we need talented people who share it.
If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.
 

This position is characterized by the performance of a variety of administrative tasks and support to the German regulatory department. Tasks performed may include but is not limited to management of translations, review of translation, the use of office systems, printing/photocopying, organizing and maintaining electronic filing and tracking of documents. Positions may serve as the primary staff assistant to the regulatory department and managers.

Some of the key responsibilities:

• Management of translations, translation requests, follow-up, and review of translations in German and English.
• Works in cooperation with other Administrative Associates.
• Provides administrative support to regulatory staff for filing & tracking of documents.
• Responds to regulatory staff requests for administrative support as needed.
• Sets up and maintain files, prepares reports, takes minutes during team meetings.
• performs data entry, proofreads, and compiles special reports.
• Receives and distributes incoming mailing and coordinates outgoing mail, including courier services
• Manages the regulatory admin inbox together with other Administrative Associates.
• Schedules meetings and meeting arrangements. Provides meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics).
• Communicates with both internal and external personnel as required.
• Prepares and maintains documentation, plans, reports, schedules, databases, spreadsheets, logs, etc. to support functions.
• Supports regulatory staff with submissions to regulatory authorities.
• Performs other duties as assigned.

For this position we are seeking for an enthusiastic personality with some affinity in regulatory affairs from experience or from prior education, as you might get further responsibilities once you have acquired enough experience!

• Bachelor Degree
• Read, write and speak fluent in English & German.
• Knowledge of office administrative procedures.
• Knowledge of use and operation of standard office equipment.
• Knowledge of a variety of office software applications in word processing, spreadsheets, database.
• Demonstrated interpersonal skills.
• Team-player
• Position requires able to work independently, problem solving, multitasker, taking initiative.

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