Senior Safety Assistant

As a Safety Assistant you will have the opportunity to work with one of the world’s leading pharma & biotech companies, helping them advance new drugs and devices.

The Safety Assistant performs a variety of administrative duties within the business unit, including but not limited to distribution of incoming serious adverse event (SAE) / adverse reaction (AR) information, scanning and photocopying of safety related documents, tracking of safety related information, organizing and maintaining files, preparation of documents and reports, compiling records, and posting information. The Safety Assistant may serve as the primary staff assistant to a department and/or project teams.

What you will be doing:

• Receives incoming reports for the department (including but not limited to documents received via fax server and safety email inboxes) and distributes the reports to the appropriate project teams.
• Sends reports/submissions/queries via fax or email.
• Scans documents into the electronic Trial Master File (eTMF).
• Processes safety related documents in eTMF workflows.
• Tracks status in safety systems (Safety Letter Tracker System, Safety Case Tracker, Safety Database, etc.).
• Assists in the quality control of paper and electronic files.
• Runs reports from internal systems (e.g. InfoView) and distributes them to the project team or departmental managers.
• Reviews query aging reports and initiates reminders or escalations of queries.
• Participates in the translation management process as assigned.
• Follows-up on cases as appropriate.

You are:

• A high school diploma and/or equivalent.
  
• Ability to gather, recommend and summarize data for reports, to find solutions to various administrative problems, and to prioritize work.
• Previous experience using computerized information systems and standard application software (e.g. Windows, MS Office).
• Demonstrated interpersonal skills.
• Read, write and speak English; fluent in host country language.

Why ICON?

Our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.