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About the role ICON and you Application Process Day in the life Who we are

Sr Facil & Admin Coordinator

053375_2

About the role

This vacancy has now expired. Please click here to view live vacancies.
At ICON, it’s our People that set us Apart.

Since our foundation in Dublin, Ireland in 1990, our mission has been to help our clients to accelerate the development of drugs and devices that save lives and improve quality of life. We do this by delivering best in class information, solutions and performance, with an unyielding focus on quality at all times.

We offer a full range of consulting, development and commercialisation services from a global network of offices in 37 countries. We focus our innovation on the factors that are critical to our clients – reducing time to market, reducing cost and increasing quality – and our global team of experts has unparalleled experience in a broad range of therapeutic areas.

Since our foundation in Dublin, Ireland in 1990 to today ICON has been a success story growing from revenues of $0.5M to over $1.5 Billion dollars in 2018. Starting with 5 staff in Dublin 28 years ago and growing to over 13,000 staff today across the globe.

Job Title                       : Senior Facility & Admin Coordinator
Reporting to                 : APAC Regional Manager, Facility & Admin
Type of Employment    : Full time, Permeant
Location                        : Manila, Philippines

The role
• Uses discretion to identify and resolve day to day  issues and/ or improve service efficiency
• Coordination of essential central services such as reception, security, maintenance, mail, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational.
• Assist with management of local facilities and administration budget, annual budget preparation, forecasting and invoice review and tracking.
• Monitor use of Facilities OnLine (internal ticketing system), responding to tickets and ensuring compliance with procurement and purchasing policies.
• Support and compliance with Global Business Continuity program.
• Health and Safety Management – Act as local H&S Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation. Responsible for a call-out system for emergencies or alarm related calls. Implementation and compliance with fire safety procedures.
• Coordinate and deliver facilities and administration induction for new employees.
• Support other global business support functions at a local level where required.
• Keep management informed of any issues with the organization that require attention.
• Assist with additional facilities related projects for the department as assigned.
• Assist with financial and HR related issues that requires support on the ground.

 What you need
• At least more than 5 years’ experience within facilities is required for this role.
• People leadership experience.
• Knowledge of legislative health and safety requirements to support business operations.
• Budgeting and financial management experience.
• Personable with excellent communications skills.
• Strong Microsoft office skills.
• Independent self-starter with a proactive approach.
• Good time management skills.
• Any Graduate can apply.

Benefits of Working in ICON
In comparison with our competitor’s and pharmaceutical companies, we provide more flexible and reasonable working platforms for coaching and educating new comer’s to be highly respected professionals in our industry. ICON also provides successful candidates with an excellent employment package and benefits adapted to the current job market.
We are more like an extended family with consideration of staff as individuals allowing a work-life balance.

 You would be joining us at the very right time – just when we won the Best Contract Research Organisation Award at the annual Scrip Awards 2017.



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