JUMP TO CONTENT
Shortlist
search jobs Search
About the role ICON and you Application Process Day in the life Who we are

Sr Facil & Admin Coordinator

053375_2

About the role

This vacancy has now expired. Please click here to view live vacancies.
At ICON, it’s our People that set us Apart.

Since our foundation in Dublin, Ireland in 1990, our mission has been to help our clients to accelerate the development of drugs and devices that save lives and improve quality of life. We do this by delivering best in class information, solutions and performance, with an unyielding focus on quality at all times.

We offer a full range of consulting, development and commercialisation services from a global network of offices in 37 countries. We focus our innovation on the factors that are critical to our clients – reducing time to market, reducing cost and increasing quality – and our global team of experts has unparalleled experience in a broad range of therapeutic areas.

Since our foundation in Dublin, Ireland in 1990 to today ICON has been a success story growing from revenues of $0.5M to over $1.5 Billion dollars in 2018. Starting with 5 staff in Dublin 28 years ago and growing to over 13,000 staff today across the globe.

Job Title                       : Senior Facility & Admin Coordinator
Reporting to                 : APAC Regional Manager, Facility & Admin
Type of Employment    : Full time, Permeant
Location                        : Manila, Philippines

The role
• Uses discretion to identify and resolve day to day  issues and/ or improve service efficiency
• Coordination of essential central services such as reception, security, maintenance, mail, cleaning, catering, waste disposal and recycling, ensuring facilities are well maintained and fully operational.
• Assist with management of local facilities and administration budget, annual budget preparation, forecasting and invoice review and tracking.
• Monitor use of Facilities OnLine (internal ticketing system), responding to tickets and ensuring compliance with procurement and purchasing policies.
• Support and compliance with Global Business Continuity program.
• Health and Safety Management – Act as local H&S Officer or liaise with the company H&S Officer to ensure building meets H&S requirements and complies with H&S legislation. Responsible for a call-out system for emergencies or alarm related calls. Implementation and compliance with fire safety procedures.
• Coordinate and deliver facilities and administration induction for new employees.
• Support other global business support functions at a local level where required.
• Keep management informed of any issues with the organization that require attention.
• Assist with additional facilities related projects for the department as assigned.
• Assist with financial and HR related issues that requires support on the ground.

 What you need
• At least more than 5 years’ experience within facilities is required for this role.
• People leadership experience.
• Knowledge of legislative health and safety requirements to support business operations.
• Budgeting and financial management experience.
• Personable with excellent communications skills.
• Strong Microsoft office skills.
• Independent self-starter with a proactive approach.
• Good time management skills.
• Any Graduate can apply.

Benefits of Working in ICON
In comparison with our competitor’s and pharmaceutical companies, we provide more flexible and reasonable working platforms for coaching and educating new comer’s to be highly respected professionals in our industry. ICON also provides successful candidates with an excellent employment package and benefits adapted to the current job market.
We are more like an extended family with consideration of staff as individuals allowing a work-life balance.

 You would be joining us at the very right time – just when we won the Best Contract Research Organisation Award at the annual Scrip Awards 2017.



List #1

Day in the life

Liquid drug vials in palm of hand
Understanding INDs and NDAs in Clinical Research

Teaser label

Industry

Content type

Blogs

Publish date

04/22/2025

Summary

What is an IND or NDA? A Guide for Aspiring Clinical Research Professionals If you’re considering a career in clinical research or the broader pharmaceutical and biotech industry, you’ve likely c

Teaser label

Discover the difference between IND & NDA applications, and the steps from drug development to regulatory approval.

Read more
Informed consent form
What is an Informed Consent Form (ICF)?

Teaser label

Industry

Content type

Blogs

Publish date

04/22/2025

Summary

When it comes to clinical trials, one of the most important documents you’ll hear about is the Informed Consent Form (ICF). Whether you're starting out in clinical research or exploring job opportunit

Teaser label

Learn what an Informed Consent Form (ICF) is, why it’s essential in clinical research, and how it protects participants.

Read more
Medic in full gown with a clipboard
Clinical Research Associate (CRA) vs Clinical Research Coordinator (CRC)

Teaser label

Industry

Content type

Blogs

Publish date

04/17/2025

Summary

CRA vs CRC Embarking on a career in clinical research is an exciting journey for STEM graduates, offering opportunities to contribute directly to the development of new therapies and to safeguard

Teaser label

Discover the key differences between Clinical Research Associates (CRA) and Clinical Research Coordinators (CRC).

Read more
View all

Similar jobs at ICON

Study Operations Manager I (cSOM1)

Salary

Location

Canada

Department

Clinical Trial Management

Location

Canada

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Trial Management

Job Type

Permanent

Description

As a C-SOM you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.

Reference

2025-118750

Expiry date

01/01/0001

Brendan Hoey

Author

Brendan Hoey
Brendan Hoey

Author

Brendan Hoey
Read more Shortlist Save this role
Read more Shortlist Save this role
Image Data Processing Technologist - Hybrid office/home

Salary

Location

US, New York, NY, Rochester

Department

Full Service - Development & Commercialisation Solutions

Location

Rochester

Remote Working

Office Based

Business Area

ICON Full Service & Corporate Support

Job Categories

Medical Imaging

Job Type

Permanent

Description

Hybrid Role: 60% office, 40% remoteAt ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and

Reference

JR129686

Expiry date

01/01/0001

Kris Costello

Author

Kris Costello
Kris Costello

Author

Kris Costello
Read more Shortlist Save this role
Read more Shortlist Save this role
Optometrist

Salary

Location

Johns Creek

Department

Regulatory, Drug Safety/ Quality Assurance & Other roles

Location

Johns Creek

Remote Working

Office Based

Business Area

ICON Strategic Solutions

Job Categories

Laboratory

Job Type

Permanent

Description

Step into the world’s largest and most comprehensive clinical research organization, where healthcare intelligence drives innovation and excellence. Be part of a team that's shaping the future of eye

Reference

2025-118910

Expiry date

01/01/0001

Jamie Pruitt

Author

Jamie Pruitt
Jamie Pruitt

Author

Jamie Pruitt
Read more Shortlist Save this role
Read more Shortlist Save this role
Clinical Trial Assistant

Salary

Location

Netherlands

Department

Clinical Operations Roles

Location

Netherlands

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Trial Support

Job Type

Permanent

Description

We are looking for CTA based in the Netherlands (client dedicated in the the Hague area) The Clinical Trial Assistant assists in the coordination and administration of the study activities from the st

Reference

2025-119150

Expiry date

01/01/0001

Iris Brouwer

Author

Iris Brouwer
Iris Brouwer

Author

Iris Brouwer
Read more Shortlist Save this role
Read more Shortlist Save this role
Clinical Biospecimen Scientist (East Coast)

Salary

Location

United States

Department

Regulatory, Drug Safety/ Quality Assurance & Other roles

Location

United States

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Laboratory

Job Type

Permanent

Description

Responsible for the implementation and end-to-end operational execution of each GCO clinical trial strategy as it relates to all biospecimens collected, including safety, pharmacokinetics, biomarkers,

Reference

2025-119146

Expiry date

01/01/0001

Kala Murphy

Author

Kala Murphy
Kala Murphy

Author

Kala Murphy
Read more Shortlist Save this role
Read more Shortlist Save this role
Clinical Research Associate - Oncology - California

Salary

Location

United States

Department

Clinical Monitoring

Location

United States

Remote Working

Remote

Business Area

ICON Strategic Solutions

Job Categories

Clinical Monitoring

Job Type

Permanent

Description

As a Clinical Research Associate you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.

Reference

2025-119125

Expiry date

01/01/0001

Monica Hawkins

Author

Monica Hawkins
Monica Hawkins

Author

Monica Hawkins
Read more Shortlist Save this role
Read more Shortlist Save this role
View Jobs

Browse popular job categories below or search all jobs above