Logistics Coordinator I

Job Title: Logistics Coordinator I

Location: Dublin 18

At ICON, it's our people that set us apart.

As a global provider of drug development solutions, our work is serious business. But that doesn't mean you can't have fun while you do it. With our vision to be the partner of choice in drug development, we hire only the best and brightest in the industry! Are you one of them?

At ICON, we have an incredible opportunity for a Logistics Coordinator I to join the team in our Leopardstown, Dublin 18 location.

The Role:

The Logistics Coordinator will be responsible for the set up and implementation of protocol specific logistics. They will monitor all inbound deliveries to ICON, as well as outbound shipments from ICON. The coordinator will be responsible to follow up on delays and other issues with relevant couriers to ensure client requirements are met. They will also be responsible for Proforma/Commercial Invoice creation, as well as liaising with clients in reference to the invoices.

• To assist in the preparation of relevant documented instructions to ensure investigators fully comprehend the laboratory requirements of the protocol.
• Contact couriers for required collection information based on protocol site lists as provided by Project Management. Select couriers and provide collection information to Project Management in timely manner.
• Document and research any issues with inbound deliveries or courier invoices/documentation. Direct issues to relevant couriers or other contacts as required for clarification of the issue.
• Create Proforma/Commercial invoices based on the commodities of a particular shipment, as well as any country or client specifications. Liaise with client's CRO or Importer regarding shipment notification or assisting their invoice requirements for an Import Permit.
• To prepare and ship supplies to sites or other destinations as required (Dublin only).
• Collects and maintains inbound and outbound courier performance metrics.
• Obtains pricing quotes from carriers on shipments and seeks cost effective methods.
• Attends inter-departmental and CLW meetings to guide PM on import and export regulations related to Kits and Specimen shipments.
• To carry out specific tasks relevant to the Logistics assigned by the Logistics Management.
• To order supplies as required in the section or specific study (Dublin only)
• To contact Couriers, Consignors, or CROs as required.

What you will need:

• Leaving certificate or a certificate or diploma in the Life Sciences or administrative computer-related field.
• 2/3 years logistics experience, not in a warehouse but on the desk job side
• Good working knowledge of computers, accuracy and attentiveness to detail is necessary.
• Experience in Logistics or Logistics qualification preferred.

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