TMF Specialist (Remote USA)
- United States
- Document Management
- ICON Strategic Solutions
- Remote
About the role
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ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations. With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life. Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.
Responsible for the complete and accurate Trial Master Files through documentation of quality, consistency and timely filing across all assigned clinical trials.
Responsible to ensure that the clinical trial documentation is consistent with the Trial Master File specifications, applicable SOPs, ICH/GCP guidelines, regulatory agency and any other local authority requirements.
Responsible that the Trial Master Files are submission/inspection ready
• Recognize, exemplify and adhere to ICON's values, which center on our commitment to People, Clients and Performance.
• As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.
• Travel (approximately 5%) domestic and/or international.
• Lead the setup of the TMF Study Specific Document List (SSDL)
• Monitor completeness and quality of TMF content for all assigned clinical trials until study close out.
• Support documentation flow within projected timelines and determine course of actions to prevent and remediate delays and errors.
• Ensure consistent use of standardized processes and systems across assigned clinical trials and programs
• Assist with the development and implementation of the TMF specifications, such as process and system changes.
• Serve as point of contact for internal and external audits of study TMF-related queries and support the preparation of appropriate audit and inspection responses.
• Facilitate communication and interaction among study team members from the set up until the closing of the TMF for a clinical trial.
• Apply lessons learned to continuous improvement of documentation management practices across study teams.
• Provide education, feedback and support to Study Teams in order to build knowledge and awareness of good document management practices and TMF for clinical trials.
• Determine and review study specific TMF specifications to ensure quality and standardization is established per program and kept up to date as program/protocols progress.
• Assess impact of potential changes to TMF specifications prior to implementation; collaborate with PM or equivalent if modifications are necessary.
• Maintain Study Specific Document Lists (SSDLs) at the study, country and site levels by collaborating with all relevant Functional Lines (e.g. Data Management, Clinical, Regulatory, etc.) to ensure placeholders are correctly and accurately in place for the study and all versions and instances are filed in a timely fashion.
• Conduct periodic quality review of Study Specific Document Lists (SSDLs) at all levels and liaise with the Functional Line Document Owners to ensure that all findings are addressed and remediated in a timely manner.
• Support Study Team in the effective management of TMF when working external vendors.
• Support Study Team to ensure document quality requirements are agreed to and met, according to Completeness, Timeliness and Quality metrics, and enforce ownership and accountability across study teams.
• Support study Team in addressing/reporting regulatory queries pertaining to document management.
• Ensure complete TMF is in place at time of study close/submission.
• Mentor new employees in specified TMF Owner tasks and duties, if required
Qualifications:
- 1-2 years experience as a TMF specialist or willing to train and learn document management
- Bachelors Degree or Equivelent
- High proficiency with Microsoft Office and company collaboration applications
- Advanced skill in utilization of applicable clinical systems
Benefits of Working in ICON:
Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.
At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.
ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.
Impactful work. Meaningful careers. Quality rewards.
At ICON, our employees are our greatest strength. That’s why we are committed to empowering you to live your best life, both inside and outside of work. Whether your ambition is lead a global team, become a deep scientific or technical expert, work in-house with our customers or gain experience in a variety of different ICON functions, we will support you in realising your full potential. See all locations Learn more about Our Culture at ICON
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