PROJECT ASSOCIATE

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

What will you be doing?

Develops/maintains study documents and utilizes company systems to manage clinical/biomedical studies. Provides administrative support to project team members in clinical operations and project management. Works with the project team to ensure that projects are completed in accordance with contract and client expectations:

• Organizes project team and client meetings including scheduling, meeting materials, binders, agendas and meeting minutes.

• Organizes study information and supplies. Generates and maintains organizational charts, team calendar, newsletters, mass mailings, project specific information including but not limited to process flow charts, contact lists, holiday lists, study website, mailing labels. Tracks, dispatches and maintains study supplies following applicable company processes.

• Manages internal and client project reporting. Generates and reviews for accuracy reports to facilitate project status and financial reporting. Completes system updates and queries.

• Supports project manager with financial tasks. Has oversight of purchase order process including creating and processing purchase orders and processing study invoices. May process Investigator payments.

• May support preparation of study files by maintaining and distributing project documents. Ensures documents within the electronic trial master file comply with filing/naming guidelines and have the correct status.

• Uses the learning management system to assign project-specific training to team members and tracks training compliance.

What you need to have?

Education:

• Complete Bachelor’s degree or international equivalent in business, finance, health sciences or related field, preferred

• Availability to work Hybrid - Insurgentes, Benito Juarez - Mexico City

Work experience:

• CRO, pharmaceutical or clinical research experience, preferred

• Previous experience using computerized information systems and standard application software (Windows, MS Office)

• High working knowledge with MS Word, PowerPoint, Excel and Outlook

• Previous experience maintaining numerous Excel trackers, preferred

• Previous experience building PowerPoint slides, preferred

• Previous experience taking meeting minutes and facilitating and scheduling MS TEAMS and WebEx meetings, preferred

This position can allow 2 days work from home upon 30 days of proven performance and manager approval.

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Benefits of Working in ICON:

Our success depends on the quality of our people. That's why we've made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals - both ours and yours.

We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans - and related benefits such as life assurance - so you can save and plan with confidence for the years ahead.

But beyond the competitive salaries and comprehensive benefits, you'll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.