Clinical Trial Assistant - Oncology - Palo Alto, CA

As a Clinical Trial Assistant you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.

What you will be doing:

The Clinical Trial Assistant is a member of the clinical trial team supporting delivery of clinical studies within the sponsor. The CTA will support the study team to ensure the operational deliveries are executed then the expected timeline, approved budget, and at high quality from protocol development through study setup, maintenance, close out and study archiving.

The CTA supports the study team in delegated activities provides technical, administrative and logistical support to ensure efficient execution of clinical trials in line with ICH/GCP sponsor SOP's and regulatory regulations.

• Lead the setup of electronic Trial Master File (eTMF) system and clinical trial management (CTMS). Ensure information is updated during the study per ICH/GCP and sponsor SOP's
• Create and maintain communication platforms (i.e. MS Teams, SPOL, group e-mail list) for the study team
• Control systems access for assigned studies but not limited to IxRS, EDC, CT's, and eTMF
• Support clinical trial registration and disclosure on websites per applicable regulatory requirements
• Responsible for overall TMF status. Guide study team members on the eTMF/paper TMF document transfer and archival. Lead the quality check (QC) per the TMF plan. Help draft TMF plan
• Facilitate finance related activities such as sign off, IO and PO setup, processing invoices, track accruals and budget for maintenance and reconciliation for sites and third party vendors
• Support oversight of monitoring visit report review. Activities include updating MVR trackers and overseeing MVR review metrics
• May support data oversight and reconciliation efforts vendor systems, SAEs, protocol deviations and more as needed per study
• Coordination and tracking of clinical supplies
• Coordinate and arrange internal and external meetings, including but not to study team meetings, vendor defense meetings, investigator meetings, and committee review meeting take meeting minutes as needed.
• Compile and maintain the clinical trial related lists and logs, including but not limited to study document version tracker, decision risk log, contact list, Q&A log, vendor list, and specific training log.
• Draft and distribute newsletters communications Asia materials to internal and external stakeholders
• Complete delegated tasks during audit and inspection by regulatory authorities

What you need to have:

• High school or GED with four years relevant experience. Bachelor's degree or above (Life Sciences preferred) or certification in a related health profession (i.e. nursing, medical or laboratory technology) from an accredited institution is preferred.
• At least 1 year experience as a CTA, CRC, or other role in clinical trials.
• Proven organizational and presentation skills
• Ability to manage multiple tasks with meticulous attention to detail
• Quick learner and team player
• Excellent written and verbal communication skills
• Computer proficiency in Microsoft Word excel PowerPoint and outlook
• Good knowledge of the ICH/GCP
• Position is on site 2 days a week at client Palo Alto, CA office 

Why ICON?

Our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs. In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career - both now, and into the future.

Our success depends on the knowledge, capabilities and quality of our people. That’s why we are committed to developing our employees in a continuous learning culture – one where we challenge you with engaging work and where every experience adds to your professional development.

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know.

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.